Administrative Assistant REQ#4915

Full Time at The Villages Grown

This position is responsible for assisting The Villages Grown Executive Leadership Team with daily clerical support. This position will report directly to the Executive Director, Director of Operations and Receivables & Administrative Manager. This position requires the fortitude to handle a fast-paced, start-up work environment with multiple divisions.

Core Responsibilities:

· Answer all phone calls and take messages for the Management Team

· Support and scheduling as needed for inter-department meetings

· Assist in the preparation of food shows, farmers markets and all sales and marketing-related events

· Assist in sales with the Mobile Retail Farmers Market

· Assist with Onsite Wholesale Market Sales

· Assist with the input and distribution of the weekly Farm Price List

· Assist with Daily / Weekly / Monthly Sales Specials and other incentives

· Work with Administrative Manager to acquire sales and office supplies as needed

· Support outside Marketing Department as needed

· Assist in scheduling on-site vendors

· Assist in the preparation of sales and distribution meetings

· Attend key sales meetings with Executive Leadership and provide meeting follow-up as guided

· Manage and organize sales and marketing files

· Support outside Marketing Department

Minimum skills required:

· Two (2) years of experience assisting an executive level supervisor

· Customer Service experience

· Bachelor’s degree in business administration or a related field is preferred

· A knowledge and appreciate of local food preferred

· The ability to type a minimum of 50-wpm with accuracy

· Strong knowledge of Microsoft Office including Word, Excel and PowerPoint

· The ability to effectively communicate with others

· The ability to be detail oriented

· The ability to balance multiple projects in an environment that will experience fast business growth

·  Awareness of accounting, logistics and inventory soft

·  Bilingual, Spanish speaking a plus


*** Please note: This position does not qualify for relocation expenses


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The Villages Grown is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. Applicants have rights under Federal Employment Laws. Please see the attached posters for more detail about your rights: Equal Employment Opportunity is the Law (EEO)Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA).    

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